Adding your first devices
Devices are laptops, desktops, servers, mobile phones, tablets, and network equipment — anything with a serial number that your organisation owns or manages.
Adding a device manually
- From the sidebar, go to Devices and click Add Device.
- Enter a name and choose a Type (laptop, desktop, server, mobile, tablet, network, or other). These are the only required fields.
- Optionally fill in manufacturer, model, serial number, asset tag, OS, purchase date, warranty expiry, and purchase cost.
- Assign an Owner (a team member) and a Department if you use them.
- Click Save. The device appears in your device list immediately.
Note
Only Name and Type are required — you can add the rest later. Click into any device to fill in more detail once it's added.
Updating a device later
Click any row in the Devices table to open its record. Every field is editable inline — click a value, change it, and it saves automatically when you click away or press Enter.
From the same panel you can also:
- Log maintenance history (date, description, cost, who did the work)
- Link the device to related software, subscriptions, or vendors
- Check the device out to a user and set a due-back date (Professional plan)
- Print a QR code asset label (Professional plan)
Device statuses
| Status | Meaning | |---|---| | Active | In use, tracked normally | | Inactive | Not currently in use (e.g. in storage) | | Disposed | Retired or destroyed | | Lost / Stolen | Missing — kept on record for audit purposes |
Plan limits
The Base plan allows up to 50 devices (and up to 50 of each other asset type). Professional removes this limit entirely.